Website privacy policy

1. Data controller

Executive Labs Oy (the "Company")
Business ID: 3598379-9
Lahtelankatu 29 B, 74120 Iisalmi
Email: info@executivelabs.fi
Phone: +358 45 8478444

2. Contact in data protection matters

For questions about data protection, you can reach us:
Email: info@executivelabs.fi
Phone: +358 45 8478444

3. What personal data do we process?

Data you provide via the contact form

When you send a message using the website's contact form, we process the data you provide on the form, which may include:

• name
• email address
• phone number, if the form asks for it
• the content of your message
• any other information you provide on the form

Technical data to prevent form abuse

To keep the form working and to prevent spam, certain technical data is stored on submission, such as:

• IP address
• the time of submission
• the form's technical verification data

This data is used only to keep the form working, to prevent abuse and to investigate possible incidents. It is not used to profile users or for marketing.

Website visitor statistics

The site uses privacy-friendly, cookieless Plausible Analytics. The Plausible instance is hosted on a server located in the same EU/EEA region as the website, and data is not shared with external analytics services. Analytics only track general statistics such as visitor counts, popular pages and traffic sources. Plausible Analytics does not use cookies and is not intended to identify or profile individual visitors.

4. Purposes of processing

• responding to contacts
• sending a confirmation message to the person who submitted the form
• managing a customer relationship or a potential customer relationship
• ensuring the operation, security and usability of the website
• preventing spam, bots and abuse
• compiling general usage statistics and improving the site
• complying with legal obligations, where they arise

5. Legal basis for processing

Depending on the situation, the basis for processing is:

• Legitimate interest: we process personal data to respond to contacts, to protect the website against abuse, and to understand how the site is used.
• Preparation or performance of a contract: if the contact relates to a request for quotation, an order or a customer relationship, data may be processed to prepare or perform a contract.
• Legal obligation: in some situations data may be processed to comply with legal obligations, such as accounting requirements.

6. How is form data transmitted?

When the contact form is submitted, the message content is sent by email to the Company's contact mailbox. In addition, the sender receives an automatic confirmation message stating that the message has been received.

7. How long is data retained?

Personal data is retained only as long as necessary for the purposes described in this policy.

Contacts received by email are retained as long as handling the matter, the customer relationship, or any legal obligations require.

Contacts stored via the form are retained for at most the current and the preceding calendar year, after which they are deleted regularly, unless longer retention is necessary for handling the contact, the customer relationship or a legal obligation.

The form's technical log and anti-spam data, such as IP address and submission time, are retained only as long as necessary to prevent and investigate abuse.

8. To whom is data disclosed?

Personal data is not sold or disclosed to third parties for marketing purposes.

The technical implementation and maintenance of the website and its contact form are handled by Mainostoimisto Kompassi (mainostoimistokompassi.fi), which acts as a data processor for this website. Mainostoimisto Kompassi processes data only on behalf of the controller and according to its instructions, and access is limited to its authorized personnel.

9. Is data transferred outside the EU or EEA?

The contact form data, visitor statistics and technical data of this website are stored on a server located within the EU/EEA. Data is not, as a rule, transferred outside the EU or EEA.

For messages sent by email, the location of the data depends on the recipient's own email service.

10. Cookies and tracking technologies

This website does not use cookies or other tracking technologies stored on the user's device.

11. Form spam prevention

The contact form uses technical methods to distinguish genuine contacts from automated bot and spam submissions. Data related to spam prevention is not used to profile users or for marketing.

12. Data security

Personal data is protected with appropriate technical and organizational measures, such as:

• server-environment access control and restricted access rights
• secure administrative connections
• HTTPS encryption of website traffic
• up-to-date server and software updates
• technical spam prevention on forms
• regular deletion of unnecessary data

13. Rights of the data subject

Under data protection law you have the right to:

• receive information about the processing of your personal data
• request access to data concerning you
• request rectification of inaccurate data
• request erasure of data
• request restriction of processing
• object to the processing of personal data in certain situations
• have the data you provided transferred from one system to another, where applicable
• withdraw consent, where processing is based on consent

You can exercise your rights by contacting the person named in section 2 of this policy.

14. Right to lodge a complaint with a supervisory authority

If you consider that your personal data is processed in breach of data protection law, you have the right to lodge a complaint with a supervisory authority. In Finland, the supervisory authority is the Office of the Data Protection Ombudsman (tietosuoja.fi).

15. Changes to this privacy policy

This privacy policy may be updated if the website's operation, the services used or the processing of data change. The current version is always available on this website.